How to Write Meeting Minutes: Minutes serve as a permanent record of what was decided, what actions must be taken, who must take them and when. Every day, key meetings are probably taking place in your office. Business Management Daily, publisher of Administrative Professional Today, designed this special report to teach you tips and tools to take accurate, professional minutes and save time using meeting minutes templates.
Writing a Meeting Report There are so many conferences, and most junior researchers will only have a chance to attend one or two a year. Meeting reports are a way to make conferences accessible to those in the community who are not able to attend.
Can I write a meeting report? It is therefore important to check whether this is allowed. Most of the time you will find guidelines on the website for the meeting. If you do, make sure to follow the guidelines strictly, especially regarding the policy on unpublished data see below.
If you cannot find any guidelines, do not assume that you can report on the meeting.
It is best to contact the meeting organisers and let them know what you are planning. Most of the time the organisers are very happy to have someone spreading the word about the meeting, but occasionally they will want to read through your post before you publish it, or be sent the link once the post is available so that they may share your post.
What should I write about? Three aspects of meetings are of interest to the community: Are there any talks or projects that you found particularly interesting? Are there common themes running through the meeting e.
Did certain talks generate many questions or were followed by exciting discussion during the breaks? Additional events Does the conference include additional workshops, e.
Such events often include the sharing of ideas, tips and experience, which other researchers may be interested in hearing about.
How does that make the meeting special or different? For example, if the conference is taking place at a ski resort maybe you have met one of the speakers at the end of the ski slope and that was a chance to chat! This may sound superfluous but will make your post less formal and more personal!
It is impossible to mention every talk especially if there are several concurrent sessions or every event. A meeting report is your personal perspective on the meeting so you will have to naturally pick and choose what you find most interesting. If you are concerned about this then start your post by stating your area of research and scientific interests to explain your selection.
If you have permission to report from the meeting but have not been given any specific guidelines, then you should never mention unpublished data without explicit permission from the speaker. You can choose therefore to only mention published work, or to contact the speakers and ask them for permission to mention their unpublished work.
If you mention published data then include a link to the paper if possible. Style and format The Node is a blog, and therefore the style of a post does not have to be as formal as a paper or review. Read previous posts on the Node and in other blogs, and find a style that you like and feel comfortable with.
It is also important to consider your audience. The Node is read mostly by developmental biologists, so you should write for a scientific, but non-specialist, audience.
We encourage writers to include photographs or videos although do not take photographs of slides or posters without the permission of the authors.In this special report, How to Write Meeting Minutes, you’ll learn tips and tools to take accurate, professional minutes and save time using meeting minutes templates.
Whether you’ve never taken minutes before or you want to take your skills to the next level, How to Write Meeting Minutes will help you master the task. Can I write a meeting report? Not all conferences permit blogging or tweeting from the.
Writing a Meeting Report. The Node is a blog, and therefore the style of a post does not have to be as formal as a paper or review. Be professional, but you can show your personality by being more personal than in other types of scientific writing.
Are you new to writing meeting minutes? Distributing or Sharing Meeting Minutes. As the official “minutes-taker” or Secretary, your role may include dissemination of the minutes. However, before you share these, be sure that the Chair has reviewed and either revised and/or approved the minutes for circulation.
Get a Special Report. Write a title that explains what the meeting covered. Include a list of participants, the date, the time and the location of the meeting. Summarize the meeting's content. Using the meeting agenda as an outline, write a summary of each discussion or presenter. Explain any .
Mar 29, · Please find attached a draft of the August 8th, monthly business meeting which took place at Washington's Restaurant. Kindly review these minutes and get back to me with any questions or corrections by August I will have an updated draft available for approval at the September 7 meeting.
Thank you for your attention to this matter. Board committees write formal reports to the board so that they have an opportunity to learn about the work that the committee has been doing. Committee reports become part of the minutes and should be kept for historical and recording value.